Job Details

Executive Assistant

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

Retail & Finance Support

• Manage weekly invoicing, ensuring accuracy and timely processing.
• Oversee EDI (Electronic Data Interchange) transactions for retail partners
• Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

Operations & Logistics

• Handle routing requests, ensuring compliance with retail and distributor requirements.
• Track and update shipment status, proactively resolving any delays or issues.
• Support forecasting and stockkeeping to maintain optimal inventory levels.

Administrative & Process Support

• Complete and submit PO (Purchase Order) forms with attention to detail
• Assist with onboarding for new team members, vendors, or partners.
• Maintain and update records for finance, logistics, and operations.