Job Details

Human Resources Generalist – Skin and Cancer Institute

Job Title: Human Resources Generalist

Reports To: Director of Human Resources

Location: Bakersfield, CA

Position Type: Full-Time, Non-Exempt

Summary

The Human Resources Generalist provides comprehensive HR support across multiple dermatology practice sites. This role focuses on compliance, data analysis, benefits administration, workers' compensation, leave management, and HR file maintenance. The HR Generalist ensures accurate reporting, trend analysis, and adherence to healthcare regulations while maintaining organized and compliant employee records.

Key Responsibilities

Data Analysis & Reporting

• Collect and analyze HR data on turnover, absenteeism, benefits utilization, and workers' compensation claims.
• Prepare monthly and quarterly trend reports for leadership to support strategic decisions.
• Maintain dashboards for HR metrics and ensure timely updates.
• Identify patterns and recommend process improvements based on data insights.

Workers' Compensation Administration

• Manage all aspects of workers' compensation claims, including initial reporting, follow-up, and closure.
• Communicate with employees, managers, and insurance carriers to ensure timely and accurate claim handling.
• Track claim costs and implement strategies to reduce workplace injuries.
• Maintain compliance with state and federal workers' compensation regulations.

Benefits Administration

• Oversee employee benefits enrollment, changes, and terminations.
• Respond to employee inquiries regarding health, dental, vision, and ancillary benefits.
• Coordinate with vendors to resolve discrepancies and ensure accurate billing.
• Monitor benefits compliance and assist with annual open enrollment processes.

Leave of Absence Administration

• Administer FMLA, state-specific leave programs, and internal leave policies.
• Track leave requests and maintain accurate documentation in HRIS.
• Communicate with employees and managers regarding leave status and return-to-work plans.
• Ensure compliance with all applicable leave laws and company policies.

Compliance

• Conduct regular audits to ensure adherence to HIPAA, OSHA, and state labor laws.
• Update policies and procedures promptly following regulatory changes.
• Train managers and staff on compliance requirements and best practices.
• Maintain accurate records for inspections and audits.

HR File Maintenance

• Maintain and update personnel files in compliance with legal and company standards.
• Perform periodic audits of employee records for completeness and accuracy.
• Ensure secure storage and confidentiality of sensitive information.
• Support internal and external reporting requirements.

Required Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 3+ years HR experience (healthcare preferred).
• Strong analytical and reporting skills.
• Knowledge of workers' compensation and leave laws.
• Proficiency in HRIS and MS Office.

KPI Table

KPI Category

Reason for KPI

Actions

Metrics

Data Accuracy

Ensure reliable HR reporting for leadership decisions

Audit HRIS data monthly; correct discrepancies promptly

≥ 98% HRIS data accuracy

Workers' Comp

Minimize claim costs and ensure compliance

Process claims within required timelines; track closure rates

100% timely reporting; Avg closure ≤ 45 days

Benefits Admin

Maintain employee satisfaction and compliance

Complete enrollments and changes within deadlines; monitor error rates

100% on-time processing; Error rate ≤ 2%

Leave Management

Reduce risk of non-compliance and improve tracking

Track all leave cases; communicate with employees and managers regularly

100% compliance; Avg resolution ≤ 10 days

Compliance Audits

Avoid penalties and maintain regulatory standards

Conduct quarterly audits; update policies as needed

100% audit pass rate; Policy updates ≤ 30 days

Trend Reporting

Support strategic HR planning

Generate monthly trend reports on turnover, leave, and claims

Reports delivered by 5th of each month

File Maintenance

Ensure legal compliance and data integrity

Audit personnel files quarterly; maintain secure storage

100% file compliance; Zero missing documents