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About The Position

The Riverside County District Attorney's Office - Southwest/Mid-County Regional office seeks to fill a District Attorney Secretary vacancy for their Murrieta location. The District Attorney Secretary will be the assistant to the Chief Deputy District Attorney and the Assistant District Attorney. The incumbent will be responsible for calendar management, conference room reservations, preparing memorandums, proofreading drafts and submitting documents, taking meeting minutes, assisting in the execution of meetings and PowerPoint presentations, coordinating meetings and travel arrangements, assigning purchasing cards and County vehicles to staff as needed, maintaining petty cash, prioritizing a workload, and performing other duties as required. Moreover, the District Attorney Secretary will be expected to foster and maintain professional relationships with law enforcement partners, and to exercise a high degree of confidentiality, initiative, and resourcefulness.

About The Position

The Riverside County District Attorney's Office - Southwest/Mid-County Regional office seeks to fill a District Attorney Secretary vacancy for their Murrieta location. The District Attorney Secretary will be the assistant to the Chief Deputy District Attorney and the Assistant District Attorney. The incumbent will be responsible for calendar management, conference room reservations, preparing memorandums, proofreading drafts and submitting documents, taking meeting minutes, assisting in the execution of meetings and PowerPoint presentations, coordinating meetings and travel arrangements, assigning purchasing cards and County vehicles to staff as needed, maintaining petty cash, prioritizing a workload, and performing other duties as required. Moreover, the District Attorney Secretary will be expected to foster and maintain professional relationships with law enforcement partners, and to exercise a high degree of confidentiality, initiative, and resourcefulness.

Competitive candidates will possess experience supporting a law enforcement or government agency in an executive assistant/secretarial capacity, and must be proficient in the use of the full Microsoft Office Suite (including PowerPoint, Excel, Word, Outlook), OneNote, SharePoint, and Adobe Acrobat. Experience utilizing Canva is preferred, but not required. Furthermore, the ideal candidate will possess strong writing and customer service skills. Candidates with supervisor/lead experience, as well as Bilingual-Spanish skills are preferred, but not required.

Positions in this class perform a variety of legal secretarial, clerical, and/or administrative duties for one or more management level positions within the District Attorney's Office that are below the level of the Department Head; serves as recording secretary to a board, commission, committee or similar entity; performs related duties as required.

Additionally, positions in this class are characterized by the primary responsibility and continuing performance of secretarial, and complex clerical tasks of an administrative/legal nature and non-routine related duties for an Assistant Department Head, Deputy Director, or Division Chief.

Meet the Team!

The District Attorney of Riverside County , as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office's staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

Examples Of Essential Duties

• Types correspondence, reports, memoranda, legal case records, and documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.
• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.
• Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or steno script; takes and types minutes of meetings.
• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.
• Fosters and maintains professional relationships with law enforcement partners.
• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.
• Coordinates time, place and participant arrangements for meetings.
• Sorts, screens, prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.
• May train or orient new employees; may provide lead or full supervision of a small clerical unit; provides vacation and temporary relief as required.
• May provide backup support to other department secretaries as needed.
  
  

Minimum Qualifications

OPTION I

Three years of increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex legal clerical or stenographic duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

OPTION II

Four years of increasingly responsible, broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

ALL OPTIONS

License: Possession of a valid California Driver's License is required.

Typing Skills: Sufficient skill in typing to enable the applicant to complete 50 net words per minute is strongly desired. The most qualified candidates may need to complete an online typing test.

Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.

Background: Candidates must be able to pass an extensive background investigation.

SUPPLEMENTAL INFORMATION

Contact Information: For more information regarding the position, please contact the recruiter Letisia Jimenez at (951)###-#### or via email at ...@rivco.org .

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at ...@governmentjobs.com or toll-free 1-855-###-####.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Government Administration

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